Junior Office Administrator Full Time

Greeting visitors, clients and vendors and directing them to the respective team
Guiding and Monitoring office assistants and housekeeping staff
Preparing Handover letter for Couriers and coordinating with courier agencies to ensure courier deliverables
Ensuring sufficient office supplies – stationeries, office equipment (including preparing workstation with computers and necessary kits for new joinees) and other office needs
Provide general administrative and clerical support including mailing, scanning, printing and posting
Maintain electronic and hard copy filing system
Perform data entry as per department needs and maintain useful databases for the departments
Assist in resolving any administrative problems
Communicating with relevant agencies to make travel arrangements including booking of flight tickets, cabs, hotel rooms for Directors and Employees business trips
Interacts with directors and carries out their requests
Assist on any ad-hoc tasks as required by the department and the Directors
Coordinating with external vendors for bill payment and other business requirements
Location and shift details:

The position will be based out of Chennai, however, the candidate must be flexible to travel within the city as per the business requirement.
Shift timings would be 9:30 am – 6.15 pm, however, should be flexible to occasional stretch and working over the weekends
Required Experience, Skills and Qualifications

Required Skills

Discretion and trustworthiness
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
A knowledge of standard software packages/MS Office
Proven work experience in Office Administration
Knowledge of office management systems and procedures
Up-to-date with the latest office gadgets and applications

Tagged as: administration / facility / transport